FROM MINOR REFURBS TO LARGE-SCALE PROJECTS, OFF THE PITCH FACILITIES HELP ENHANCE THE EXPERIENCE FOR PLAYERS, OFFICIALS, COACHES AND SUPPORTERS
Top quality changing pavilions and clubhouses help enhance the experience for players, officials, coaches and supporters. That’s why the Football Foundation considers grant applications for minor building/refurbishment works plus larger-scale and new build projects.
You don’t have to be a football club to apply to the Football Foundation, however grassroots football must be an integral part of your offer.
You can apply if you’re:
- A not-for-profit football club or voluntary group
- A Local Authority*
- A County FA
- A Professional Club Community Organisation
- An educational establishment providing facilities for the community
- A registered charity
- A not-for-profit company
- A community interest company (CIC) or other social enterprise
- A company limited by guarantee
You can’t apply if you’re:
- An individual or sole trader
- A national governing body
- A commercial / for-profit entity
- A club within the Premier League, Football League, National League System (Step 1 to 6), Women’s Football Pyramid (Tier 1 – 4) or the Welsh Premier League
- Educational establishments providing facilities solely for their students
About the grant
What we’ll fund
- Minor and major building works that:
– Enhance facilities,
– Address health and safety issues and improve the financial health of your organisation by reducing operating costs,
– Increase income streams and
– Maintain or increase participation in football
These usually include projects such as the refurbishment, modernisation and creation of new or replacement changing rooms, toilets and clubhouses.
What we won’t fund
- Works to football stadia in the National League System (Steps 1-6), Women’s Football Pyramid (Tiers 1 – 4) or the Welsh Premier League
- The conversion of containers, portacabins or other temporary structures into changing rooms, clubrooms, toilets or catering facilities
- Grants to support the ongoing running costs of buildings or to carry out routine maintenance works (e.g., painting and decorating).
- Temporary structures (such as marquees)
They‘ll be able to clarify, with the support of the Foundation’s Technical team, if all the elements of the application meet the eligible criteria and also clarify the level of information and detail that should be submitted with the application. A question within the application form will ask you to confirm that you’ve been in touch.
Ideally, we require grant applications to be accompanied by an independent condition survey or inspection report of the facility which clearly recommends the works that need to be undertaken. If this isn’t available, alternative evidence of the need will be required, which must include photographs highlighting the issue, or the condition of the current facilities.
We’ll ask you to submit specifications and drawings that clearly detail the scope of the proposed works. They should comply with the Football Foundation minimum design requirements unless otherwise agreed in writing. Further guidance can be found here.
Planning permission may be required for your improvement work, so please check with your Local Authority and ensure this is in place before you apply for funding from us. You’ll need to provide evidence that planning permission has been obtained or written confirmation from the Local Authority that planning permission isn’t required. Further guidance regarding planning permission can be found here.
You may also require Building Regulations approval. If so, upon completion of the works, we’ll require a final certificate from the Local Building Control Officer (or Approved Inspector) that confirms the works comply with Building Regulations. Further information regarding the Building Regulations can be found here.
The statutory fees payable for securing planning permission and Building Regulations approval may be included in your grant application as an eligible cost of the project. Professional fees for design and management services are also eligible.
Routine maintenance works such as unblocking drains, minor roof repairs, repainting, or replacement floor coverings aren’t considered eligible for grants as individual projects. However, if these form part of a larger refurbishment project, then they may be considered eligible.
Upon completion, we’ll require copies of mechanical and electrical test certificates for electrical, fire alarm, heating and hot water installation works prior to the release of the final 5% of the grant.
We’ll also require written confirmation of the landlord’s consent to undertake the proposed works, unless you own the facility, or the landlord is included as a joint applicant.
The Foundation will award a maximum grant of £25,000 that doesn’t exceed 75% of the total project costs.
Where a grant of over £25,000 or 75% of total project costs are required, the applicant should contact their County FA and/or Foundation Delivery Manager through our Contact Us page to discuss the project in more detail.
To manage high demand and ensure all clubs/organisations get the funding they need, we ask that applicants make no more than one application per season unless otherwise agreed with the Foundation.
Therefore, it’s really important that you take time over your application and ensure you’ve included everything we’ve asked for. This helps make quicker decisions and prevents you from having to submit multiple applications for the same item.
Please note that we cannot accept multiple sites under one application.
Please note: As of 1 July 2023, we will only accept applications from people holding the role of either Chair, Vice-Chair, Secretary or Treasurer of the club applying. This will be verified with the County FA during the assessment process and any applications submitted by people not in one of these roles will be withdrawn.
Document & tenure requirements
We’ll ask you to demonstrate that you have the required ownership, by either freehold, or uninterruptible leasehold from the date of grant offer for a varying period, for a length of time dependent on the grant amount:
• Up to £25,000 – 5 years
• £25,001 up to £100,000 – 10 years
To ensure your application is processed, you should include the following documents:
- Photographs of the existing building or works to be completed Condition survey of the existing building (if required)
- Plans and drawings of the existing building configuration and as proposed
- Specification and schedule of works
- A minimum of two like-for-like quotations from experienced contractors, based upon the design details and specification
- Evidence of additional partnership funding
- Evidence of security of tenure in the form of a signed lease or freehold title document
- Planning approval notice Landlord’s consent to the works
- Building regulations approval where required
- Building and contents insurance
Once you’ve submitted your application and supporting documents, you’ll receive a confirmation email. Your application will be assessed by our Grant Management Team who’ll be in contact if they have any queries about your application.
Assessment will typically take around four weeks if all the required information has been provided. You’ll then receive a notification by email that your decision letter (and any associated terms and conditions) is available for download from your Football Foundation account.
Where your changing pavilion project requires a grant in excess of £25,000, you’ll need to provide evidence of how you’ve collaborated with local people to design the inclusive facilities you propose in your project plan. Don’t worry, it doesn’t have to be complicated – our Community Engagement Toolkit will help you through each stage of the process.